After the 15th, half the documents are still missing
The deadline is close, and the firm writes the same email client after client, then picks up the phone.
For accounting firms
The month-end document chase ends.
IrodAI is built for accounting firms in countries where invoices are reported to the tax authority in real time. It downloads that data, checks every invoice your clients send against it and shows only the errors. It asks for what is missing and understands what the client replies. Today it runs on Hungary's NAV Online Számla.
Next to any ledger softwareEvery item approved by the accountantUnder a written data processing agreement
Chasing agentIrodAI · Sample Ltd.
email
NAV: 2 incoming invoices, no document for them yet
Dear Mr Kovács, for the September close 2 invoices are missing: one from a fuel station and one from an office supplier. Could you send a photo?
The fuel one is attached. The office supplies were a private purchase.
Thank you, received. I have marked the office supplier's invoice as a private expense for your accountant.
Check: 10 fields match the NAV data · waiting for approval
Sound familiar?
Firms do not burn out on the bookkeeping. They burn out on everything around it.
Asking, reminding, matching, comparing, answering the phone. This is the work there are fewest people for when good staff are hard to find.
The same reminder, for the third month
Same client, same invoice. The answer is a blurry photo, a "next week" or nothing at all.
27% on the PDF, 18% in the tax authority's data
A wrong VAT rate or payment method often only shows up at the VAT return, when time is already short.
The phone rings and nobody picks up
A client question, a new enquiry, "did you get my invoice?". Each one breaks into bookkeeping work.
What it does
5 jobs taken off the team.
Every step shows on the accountant's screen, and every item moves on only with the accountant's approval.
Collect
Downloads the NAV Online Számla data, and every client company gets its own address for documents: photo, PDF or email. The system files them into folders.
Check
Compares every invoice image with the NAV data on 10 fields, recalculates the VAT and the totals, and shows only the differences, each with its reason.
Chase
Asks the client for the missing invoice or statement in the firm's name, understands the reply and adjusts the next step to it. Everything is logged.
Archive and export
Saves the Számlázz.hu and Billingo invoices every month, and hands approved items to your ledger software in its import format.
Front office
Answers the firm's phone and website chat and hands the case to a person when needed. With a client manager and a deadline board.
119 hoursestimated saving a month in a firm of 8 people
10fields compared with the NAV data on every invoice
0.74full-time staff, by estimate
0new software for your clients
An estimate, not a measurement: 130 client companies, 5,200 documents a month, 8 people. Measuring it is my first task with every founding partner.
Live demo
See it on an invoice, now.
Pick one of 3 made-up Hungarian sample invoices, or upload an invoice image. The system reads the 10 fields and compares them with the NAV record field by field: green when they match, red when they do not, with the reason.
- Correct invoice: every field green
- Wrong VAT rate: 27% on the PDF, 18% in NAV
- Payment method: cash on the PDF, bank transfer in NAV
Countries
Live in Hungary. Poland, Romania and Croatia are next on the list.
The check runs against the invoice data the tax authority already holds. In Hungary that is NAV Online Számla, and it is the only connection that works today. I am honest about this: a firm outside Hungary cannot use the NAV check yet.
HungaryNAV Online Számla
Live today
Live today
PolandKSeF
On the roadmap
On the roadmap
Romaniae-Factura
On the roadmap
On the roadmap
Croatiae-invoicing
On the roadmap
On the roadmap
Join the waitlist for your country.
Today IrodAI only connects to Hungary's NAV Online Számla. Poland, Romania and Croatia are on my roadmap, and I do not promise a date. Leave your details and I write to you personally when your country is close, and ask how your firm works today so the first version fits it.
No newsletter and no automatic mailing list: one personal email from me, Adam.
Why now
A large market, and e-invoicing is spreading.
632,961 firms in the EU
Businesses in accounting, bookkeeping, auditing and tax consultancy (NACE 69.2) across the EU27 in 2024, with 190,732 million EUR in turnover. Poland 53,173, Hungary 29,276, Romania 12,684. The class also includes auditors and tax advisers.
Source: Eurostat, sbs_sc_ovw
Cross-border e-invoicing from 2030
Under the EU's VAT in the Digital Age package, cross-border business-to-business e-invoicing becomes mandatory from 1 July 2030, according to the Hungarian tax authority.
Source: nav.gov.hu
No NAV link in the global tools
According to my own October 2026 survey, none of the global tools I compared (Dext, AutoEntry, Hubdoc, TaxDome and Karbon) connects to Hungary's NAV Online Számla.
Details and sources: Comparison
What it replaces, and what it does not
It replaces the spreadsheets, the email chasing and the phone. Your ledger software stays.
| Task | IrodAI |
|---|---|
| Chasing missing documents by email and phone, the Excel checklist | Replaced: the chasing agent asks and understands the reply. |
| Comparing the PDF with the NAV data by hand (VAT rate, payment method, amounts, dates) | Replaced: it compares and shows only the errors. |
| The firm's website chat and phone answering | Replaced: it answers, replies and hands the case to a person. |
| The ledger software, the tax return, payroll | Stays. It never files a return and never signs anything. |
| The accountant's professional and legal responsibility | Stays. Every item moves on only with the accountant's approval. |
According to my own October 2026 survey, IrodAI is the only Hungarian system that, in one package, chases missing documents with an agent that understands the client's reply, checks every invoice against the NAV data, and gives the firm its own website chat, phone receptionist and client manager, next to any ledger software. How I compared
Pricing
What do you get for the price?
A monthly fee with client companies and documents included. Paid yearly, you pay 10 monthly fees for 12 months and no setup fee.
Start
For a firm of 3 to 4 people with 30 to 40 client companies.
€129 / month
Setup fee with monthly billing: €390, one-time
Annual fee: €1,290 for 12 months, no setup fee
Includes 40 client companies, 1,500 documents a month
- NAV Online Számla download, incoming and outgoing
- Document collection with an address and upload page per client
- AI check: PDF against NAV data, only the errors
- Chasing agent that understands the client's reply
- Review screen, approval, Excel export
- Generic CSV and XLSX export to your ledger software
- Website chat for the firm, on 1 page
- 2 users
Pro
For a firm of 5 to 10 people with 100 to 150 client companies.
€349 / month
Setup fee with monthly billing: €990, one-time
Annual fee: €3,490 for 12 months, no setup fee
Includes 150 client companies, 6,000 documents a month, 200 phone minutes
- Everything in Start
- Export in QualitySoft, Kulcs-Soft, RLB and Novitax formats
- Monthly archiving of Számlázz.hu and Billingo invoices into folders
- Client manager, task and deadline board
- The firm's own website chat, on every page
- AI phone receptionist with 200 minutes a month
- 8 users, roles, audit log
Large firm
For a larger firm with up to 300 client companies.
€799 / month
Setup fee with monthly billing: €1,990, one-time
Annual fee: €7,990 for 12 months, no setup fee
Includes 300 client companies, 15,000 documents a month, 600 phone minutes
- Everything in Pro
- Custom export for your ledger software
- AI phone receptionist with 600 minutes a month
- Unlimited users
- Error alerts by email and an agreed response time
Network: Above 300 client companies, above 20 people or with several offices. From €1,290 a month, scaled by client companies and documents, setup fee from €3,900.
How it scales
Prices are in EUR. I invoice as a Hungarian sole trader under the Hungarian small business VAT exemption, so no VAT is added to my invoice. Business customers in other EU countries account for any VAT due in their own country under the reverse charge.
3 of 3 places open
Founding partner: 50% off for as long as you subscribe.
The first 3 firms pay half the plan's monthly fee, monthly from the first month, for as long as they stay subscribed without a break. On Pro that is €175 a month instead of €349. I commit in writing to a go-live date (at most 6 weeks); if I miss it, I refund every fee paid until then. Today the system runs on Hungary's NAV Online Számla, so the places suit firms with Hungarian clients.
Security
Your clients' data, protected by contract.
The client company is the controller, your firm the processor, and I am your sub-processor. I put this in writing, and I give you a template for your own client contracts too.
- Written data processing agreement and sub-processor list
- NAV access only through a read-only technical user, the key encrypted
- No model is trained on your clients' data
- Roles and an audit log: you see who approved what
- Full export at any time, deletion with a certificate after you leave
FAQ
Common questions
What is IrodAI?
Software for accounting firms that takes most of the routine work off the team: it downloads the NAV Online Számla data, collects the documents, checks every invoice against the NAV data, asks for what is missing and understands the client's reply. It also answers the firm's phone and website chat. Your ledger software stays, and the decision stays with the accountant.
Which countries does it cover?
Today only Hungary, through NAV Online Számla, the Hungarian tax authority's real-time invoice reporting system. Poland (KSeF), Romania (e-Factura) and Croatia are on my roadmap, without a promised date. You can join the waitlist for your country on this page.
Does it replace the ledger software or the accountant?
No. It works next to any ledger software (QualitySoft, RLB, Kulcs-Soft, Novitax, Forint-Soft, Infotéka, Tensoft) and hands approved items over in its import format. It never files a return, never signs and never books anything on its own: every item moves on only with the accountant's approval.
How much does it cost?
Start €129, Pro €349, Large firm €799 a month, with a one-time setup fee on monthly billing. Paid yearly, you pay 10 monthly fees for 12 months and no setup fee. The first 3 firms pay half the monthly fee. All prices are on the Pricing page.
Can I try it now?
Yes, without signing up. On the Try it page you can run the check on 3 sample invoices or on an invoice image of your own, field by field.
Work it out for your own firm.
Tell the chat how many client companies you have and roughly how many documents a month. I tell you how much time you save, which plan fits and what it costs. As a founding partner, Pro is €175 a month.